A data room, also known as a virtual data room (VDR), is a secure repository for sharing sensitive information. A modern-day version of physical rooms where documents in hard copy would be stored to review during selling or buying negotiations Data rooms are typically used to assist with financial and legal due diligence.

They are used by businesses of all sizes, and are especially beneficial for SMEs who may have team members scattered across the world. In the past, larger corporations might have relied on costly in-house solutions. However as VDRs improve and become more accessible, SMEs are also adopting these devices.

When to make use of a data room

A data room can be useful at any time in the life cycle of a business. However, it is most often utilized during M&A or other sensitive processes that require confidentiality. Venture capital firms, for example, will often want to examine contracts and other documents before closing an investment. This can be accomplished in a virtual dataroom with access granted to attorneys and other parties.

A data room that is prepared can help an organisation prepare for a due-diligence process by uploading documentation earlier and making it available prior to when any third parties are invited into. Some data rooms provide redaction tools which are able to effectively and quickly remove sensitive information from documents prior to sharing them – this reduces the possibility of making an embarrassing error that could ruin the deal.

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